Good work depends on having the right place to gather. Whether you are planning a project, hosting a training, bringing a team together, facilitating a community conversation, or organizing a small event, the space matters. People need room to think, tools to communicate, and an environment that helps them feel welcome and focused.

Lost Coast FabLab’s Meeting Services provide a flexible, welcoming space for gatherings, planning sessions, trainings, workshops, and community events. Our facility includes a 25-person meeting room with a smart TV and online conference tools, food preparation space, indoor and outdoor event areas, and optional meeting facilitation support.

Whether you are hosting a team meeting, retreat, class, hybrid discussion, or public gathering, we can help create a productive environment where people can connect, collaborate, and move good work forward.

What Meeting Services Can Help With

Lost Coast FabLab’s meeting space can support many kinds of gatherings, from practical planning sessions to creative workshops and community events.

Common uses include:

• Team meetings and staff planning sessions.
• Board meetings, committee meetings, and nonprofit gatherings.
• Strategic planning sessions and retreats.
• Community conversations, listening sessions, and public meetings.
• Classes, trainings, workshops, and skill-building events.
• Hybrid meetings with both in-person and online participants.
• Small conferences, presentations, and guest speaker events.
• Business development sessions, cooperative planning meetings, and project kickoffs.
• Youth, education, entrepreneurship, and workforce development activities.
• Pop-up events, demonstrations, open houses, and informal community gatherings.

The space is designed to support people who need more than a table and chairs. It can support conversation, planning, learning, presenting, making, and collaboration.

A Meeting Room Designed for Connection

Our 25-person meeting room gives groups a comfortable place to gather without feeling too formal or too crowded. It is large enough for a workshop, class, board meeting, or team session, but still small enough to support meaningful conversation.

The room includes a smart TV for presentations, shared documents, slides, videos, demonstrations, and visual planning. Online conference tools can support hybrid participation when some people need to join remotely.

This makes the space useful for groups that want to combine in-person energy with the flexibility of digital connection. Whether you are bringing in a remote presenter, including a board member who cannot attend in person, or hosting a hybrid training, the room can help keep people connected.

Indoor and Outdoor Event Space

In addition to the meeting room, Lost Coast FabLab offers access to indoor and outdoor areas that can support different kinds of gatherings. These spaces can be useful for events that need room for demonstrations, informal conversation, food, activities, vendor tables, or hands-on participation.

Indoor areas may support check-in tables, workshop materials, displays, small demonstrations, or breakout conversations.

Outdoor areas may support casual gathering, food service, activities, social time, small pop-ups, or community event flow.

This flexibility can help organizers create a more dynamic experience than a traditional meeting room alone.

Food Preparation Space

Food can make a gathering feel more welcoming. Our facility includes food preparation space that can support meetings, trainings, retreats, and community events where light refreshments, snacks, coffee, catered food, or simple meal service are part of the plan.

Depending on the event, food preparation space can help with:

• Coffee and tea service.
• Snacks and refreshments.
• Catering setup.
• Community meals or light food service.
• Workshop breaks.
• Retreat-style gatherings.
• Informal networking and social time.

Food brings people together, and having a place to prepare and organize it can make an event smoother and more comfortable.

Optional Meeting Facilitation Support

Sometimes a group needs more than a room. It needs help designing the conversation.

Lost Coast FabLab can provide optional meeting facilitation support for groups that want help planning, guiding, or documenting a productive session. Facilitation can be especially useful when a meeting has big decisions, multiple stakeholders, sensitive topics, unclear goals, or a need for broad participation.

Facilitation support may help with:

• Clarifying the purpose of the meeting.
• Designing an agenda.
• Creating a welcoming structure for participation.
• Guiding discussion.
• Managing time.
• Helping groups make decisions.
• Supporting brainstorming, planning, or prioritization.
• Capturing next steps and action items.
• Making space for quieter voices.
• Helping teams move from conversation to practical outcomes.

A good facilitator helps the group stay focused while making it easier for participants to contribute meaningfully.

What to Have Ready Before Reaching Out

You do not need every detail finalized before contacting us, but a few pieces of information will help us understand what kind of meeting or event you are planning.

Helpful details include:

• The date and time you are considering.
• The estimated number of participants.
• The purpose of the meeting or event.
• Whether the gathering is private, public, invitation-only, or open to the community.
• Whether you need the smart TV, online conference tools, or hybrid meeting support.
• Whether you plan to serve food or refreshments.
• Whether you need indoor space, outdoor space, or both.
• Whether you need tables, chairs, presentation setup, display areas, or activity space.
• Whether you want meeting facilitation support.
• Any accessibility, parking, setup, cleanup, or timing needs.
• Your budget or funding source, if relevant.

The more we understand your goals, the better we can help you choose the right setup.

What Kind of Service to Expect

Our meeting services are practical, flexible, and community-oriented. We want the space to feel useful, organized, and welcoming.

Depending on your needs, our team may help with:

• Reviewing your meeting or event goals.
• Recommending a room setup.
• Helping plan technology needs for presentations or hybrid participation.
• Coordinating use of food preparation space.
• Supporting indoor and outdoor event flow.
• Providing basic orientation to the facility.
• Helping think through timing, setup, and cleanup.
• Offering meeting facilitation support when requested.
• Connecting your gathering to other FabLab services when appropriate, such as workshops, signage, custom event materials, workforce education, business development, or cooperative planning.

For some groups, the need may be simple: a room, a screen, and a place to gather. For others, the FabLab can support a fuller experience that includes facilitation, activities, presentations, food, and hands-on engagement.

Possible Meeting Service Deliverables

Every gathering is different, but meeting services may include:

• Use of a 25-person meeting room.
• Smart TV access for presentations and shared materials.
• Online conference tools for hybrid participation.
• Food preparation space.
• Indoor gathering or event space.
• Outdoor event space.
• Room setup support.
• Basic event flow planning.
• Meeting facilitation services.
• Agenda support or planning guidance.
• Breakout, training, or workshop setup.
• Post-meeting notes, next steps, or action planning support when facilitation is included.

The goal is to help your gathering feel organized, welcoming, and productive.

Meeting Services for Organizations, Businesses, and Community Groups

Lost Coast FabLab’s Meeting Services can support a wide range of local groups.

Nonprofits can use the space for board meetings, retreats, volunteer trainings, community conversations, and program planning.

Small businesses can use it for team meetings, customer presentations, trainings, launches, and strategic planning.

Cooperatives and worker-owned teams can use it for governance meetings, member education, planning sessions, and decision-making.

Schools and youth programs can use it for workshops, presentations, project-based learning, and family engagement.

Artists, makers, and entrepreneurs can use it for planning sessions, pop-ups, product launches, and creative gatherings.

Community organizations can use it for public meetings, listening sessions, campaigns, cultural events, and collaborative projects.

The FabLab is especially well suited for groups that want a meeting space connected to creativity, production, learning, and community-building.

A Space for Moving Good Work Forward

At Lost Coast FabLab, Meeting Services are about more than renting a room. They are about creating a place where people can gather with purpose, share ideas, solve problems, learn together, and take action.

Whether you are hosting a team meeting, retreat, class, hybrid discussion, training, workshop, planning session, or community event, our facility can help provide the space, tools, and support you need.

Bring us your meeting idea, group size, goals, agenda, or event plan. We will help create a productive environment where people can connect, collaborate, and move good work forward.